Senior Executive Assistant

Job Title: Senior Executive Assistant 

Group: Randstad Enterprise 

Location: Pacific Standard Time zone

🌟 About Randstad Enterprise

As the leading global talent solutions provider, Randstad Enterprise enables companies to create sustainable business value and agility by keeping people at the heart of their organizations. Part of Randstad N.V., we combine unmatched talent data and market insights with smart technologies and deep people expertise. Our integrated talent solutions — delivered by Randstad Advisory, Randstad Sourceright and Randstad RiseSmart — help companies build skilled and agile workforces that move their businesses forward.

Randstad Enterprise supports some of the world's most renowned brands to build their talent acquisition and management models that not only meet their business needs today but also in the future. We offer solutions in the Europe, Middle East and Africa (EMEA) region, Asia Pacific (APAC) region, as well as in the North America (NAM) region. This results in a digital way of working and requires a proactive mindset.

Our solutions know no limits; we have proven experience delivering market-leading MSP, RPO, Total Talent, and Services Procurement Solutions including technology, talent marketing, talent intelligence, and workforce consulting services. We create the best talent experience, from attraction to onboarding and onto ongoing career development, we understand the human and digital touchpoints that compel talent to join and stay with a company. We know where the talent of tomorrow is, how they behave, what they are looking for, and how to build their loyalty toward a specific company employer brand. We push the boundaries of our industry to be able to see around the corner for our clients, continually investing in innovation to stay ahead in our market.

🎯 Purpose of the Job

We are seeking a proactive and highly organized Senior Executive Assistant to act as a strategic business partner to the Managing Director and team. This role is central to ensuring seamless day-to-day operations and driving key initiatives forward. The ideal candidate will be a master of communication and coordination, adept at managing executive priorities while simultaneously championing employee engagement and internal communications across the organization.

🔑 Key Responsibilities

Executive & Strategic Partnership

• Act as a strategic partner to the Managing Director, ensuring seamless day-to-day operations and the effective execution of business strategy.
• Own and manage the Managing Director's heavy Global Calendaring and Travel Management: Managing complex, global calendars, understanding time zones, prioritizing meetings and handling both domestic and international travel coordination for executives and others. Streamline priorities through proactive problem-solving, and coordinate with high-level internal and external stakeholders.  
• Presentations: Manage the planning, preparation, and follow-up for key strategic meetings, including Weekly and Quarterly Business Reviews (WBRs, QBRs).Being comfortable creating presentation decks using PowerPoint and Google Slides, and having familiarity with financial statements to read them and extract data if needed. Provide executive-level support by drafting talking points, creating board-ready presentations (PPT), ensuring brand alignment, and managing minutes and action items.
• Oversee project management for special initiatives as needed, ensuring cross-functional alignment and timely delivery.

Contract Management, Internal Communications & Content Creation

• Contract Management: Handling and signing contracts, including MSAs (master service agreements) and media contracts, on the executive's behalf, which requires due diligence to ensure all legal and internal reviews are complete.
• Develop and execute end-to-end communication plans for organization-wide initiatives, leadership updates, change management, and cultural moments.
• Manage and draft all company-wide communications, including professional emails, newsletters, announcements, and memos on behalf of leadership, ensuring a clear tone that aligns with our brand voice.
• Create compelling written and visual storytelling assets using tools like PowerPoint to foster a culture of transparency and belonging.
• Partner with HR and leadership to communicate strategy, new processes (e.g., Dayforce comms), and recognition campaigns (e.g., monthly awards, leaderboard announcements).
• Maintain and manage internal records, reports, distribution lists, and communication channels like WhatsApp groups in a structured and confidential manner.

Employee Engagement & Event Management

Event and Meeting Planning: Planning large annual offsite meetings (over 100 people) and other events, including sending out RFPs for hotels, analyzing proposals, managing budget, coordinating venue, meals, off-site activities, food and beverage, AV, and transportation.

• Conceptualize, plan, and launch end-to-end engagement programs to enhance the employee experience, including recognition, wellness, and DEI initiatives.
• Design and facilitate virtual and in-person events, such as leadership town halls, team engagements, and employee meet-ups, to build connection and morale.
• Support key HR and culture programs, including conducting pulse surveys (e.g., Peakon), analyzing data to surface insights, and supporting onboarding to embed our culture from day one.
• Liaise with internal teams and stakeholders to ensure timely follow-ups on all engagement and communication activities.

✅ Position Requirements

• 5+ years of Senior Executive Assistant experience
• Proven experience providing high-level executive support to senior leadership.
• Strong background in strategic internal communications, messaging, and change communication.
• Skilled in stakeholder management and building relationships across all levels of an organization.
• Demonstrated experience planning and executing internal and external corporate events.
• Direct involvement in designing and managing organizational culture and employee engagement programs.
• Advanced proficiency in Microsoft Office Suite and Google Workspace.
• Hands-on experience using design tools for creating internal communications and event collateral.
• Familiarity with survey tools (e.g., SurveyMonkey, Peakon) for feedback and engagement tracking.
• Comfortable and proficient with collaboration tools such as Google Chat, Google Meet, Zoom, Slack, Microsoft Teams.

What’s in it for you:

• Largest global staffing leader
• Competitive salary + bonus
• Excellent benefits package - medical, dental, vision
• Generous PTO policy earned from day one
• Education and professional development
• Rapid career growth
• Retirement savings and security
• Employee stock purchase plan
• Paid parental leave
• Short and long term disability
• Employee assistance program and health advocacy
• Health and dependent care flexible spending account
• Metlife auto and home insurance
• Metlife legal plan
• Referral reward program
• Exclusive discounts and programs with dozens of nationwide vendors and retailers

For certain positions, Covid-19 vaccination and/or testing may be required by Randstad's client or applicable state/local mandates, subject to approved medical or religious accommodations.  Ask your Randstad representative for more information.

At Randstad, we love to celebrate our hardworking diverse teams demonstrated through our ongoing commitment and diversity awards. Ranked as a 2021 DiversityInc Top 50 company, a 2021 Top 10  Global Champion for Supplier Diversity & Inclusion, a Military Friendly company for Veterans, Military Spouses & Suppliers, 2021 Staffing Industry Analyst Top 50 Diversity, Equity & Inclusion Influencer to name a few. We are proud of our collaborative culture which is at the heart of Randstad. When you join Randstad you will receive opportunities for competitive & robust benefits, flexible schedules, and the assurance that everyone can be their authentic selves. We are seeking candidates from all backgrounds and demographics and a variety of industries to join a winning team!

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants.  If you require a reasonable accommodation to make your application or interview experience a great one, please just let us know.

At Randstad, we know employees that are cared for holistically have the confidence to bring their fullest potential to work, so we make investments in our people.

Pay offered to a successful candidate will be based on several factors including the candidate’s education, work experience, work location, specific job duties, certifications, etc. Based on eligibility, a successful candidate’s total compensation may include a variable pay plan including bonus(es) and/or commission(s). In setting compensation, Randstad complies with all local wage and hour laws and while the pay range listed above is an annual amount, non-exempt employees will be paid hourly and therefore receive the hourly equivalent.

The salary range is:  $65,835.00 to $85,700.00

In addition, Randstad offers rich learning & development opportunities, a 401(k) plan, a stock purchase plan, and comprehensive medical, dental, vision, disability and life insurance to uniquely fit your needs. Randstad also focuses on overall wellbeing with our award-winning wellness program, a generous time off policy (including at least 18 paid days off in your first full year, 1 paid volunteer day, and 9 paid holidays), and offers discounts on everything from cell phone plans to car purchases.

 Applications Accepted on Ongoing Basis Until Filled